Silent input
Everyone answers at once, anonymously, before the discussion starts.
Better meetings.Clearer decisions.
Run focused meetings that respect everyone's time, hear from the whole room, and leave with decisions people can actually act on.
Before you book it
Most bad meetings were lost at the moment someone opened the calendar.
Decide if it needs to be a meeting
- Start with an outcome, not an agenda.
- If it can be read, write it down instead.
- Eight people for an hour is a working day.
- Name the decision the room will make.
Label what each item needs
- Inform, discuss or decide. Say which.
- Put the decision item first.
- An unlabelled item becomes a discussion.
- If you cannot label it, it is not ready.
Invite fewer, decide faster
- Only people who can change the outcome.
- Optional attendance is a real option.
- Send the notes to everyone else.
- Fewer people, shorter meeting, clearer call.
Send the pre-read
- Send it early enough to be read.
- Then trust it. Do not recap it out loud.
- Start at the discussion.
- Reading is faster than listening.
Book the right length
- One decision often needs 30 minutes.
- An open problem needs 60.
- Recurring status needs 15, or an email.
- The calendar default is not a plan.
Open with the outcome, Say who decides, Park the side topics, Name the mode you are in, Context, not a recap, Finish early if you can
In the room
The plan survives contact with the attendees only if the first three minutes were built properly.
Open with the outcome
State the outcome, the finish time and who decides. Not the agenda.
Keep it moving
Protect the agenda, park side topics, and say which mode the room is in.
Hear the quiet half
Collect silent input before open discussion, so the first voice does not set the answer.
Say the decision out loud
Turn the room's conclusion into one clear sentence, before anyone leaves.
A 45-minute decision meeting (example)
Everything above, on a clock. The shape matters more than the minutes: context is short, silent input comes before open debate, and the last five minutes are owners and dates.
Silent input first, Everyone answers at once, Anonymous by default, Up-voted by the room, The first voice stops anchoring, Disagreement arrives early
Every voice, not just the loudest
The first person to speak sets the answer for everyone else. Collect input before that happens.
Questions in the room
Anonymous · Live- 01
Are we deciding this today or just discussing it?
34 - 02
What happens if we do nothing?
21 - 03
Who owns this once we leave?
14
Owners and dates, The same-day summary, What was decided, What was parked, PDF and CSV, Nothing left to remember
Afterwards
A decision nobody wrote down is a decision the room will make again next month.
Owners, dates and next steps
Assigned before anyone closes the laptop. An action without a name is a wish.
Same-day summary
Send the decision, the actions and the owners while the meeting is still fresh.
Track what is unresolved
Follow up on the actions, the owners, the dates and whatever you parked.
Export the meeting
Questions, poll results and participation as PDF or CSV.
Six common mistakes, and the fix
Topic instead of outcome
Write the decision the room will make, in the invite title.
Too many people in the room
Invite only the people who can change the outcome. Send the rest the notes.
Reading the pre-read aloud
Start at the discussion, not the recap. Reading is faster than listening.
The first voice anchors everyone
Collect silent input first, then open the discussion.
No clear decision
Say it out loud and write it down before anyone leaves the room.
No follow-up
Send the summary the same day, while people still remember the context.
Where Diaposi fits
None of the above needs software. Two parts are hard in a room of any size: hearing from everyone before the discussion, and leaving with a record nobody has to write up.
Decision polls
Put the options on screen and see the split in seconds.
Written questions
No interruption. The room up-votes the ones it shares.
Participation insights
See where input or attention changed during the session.
Export & share
Finish with a PDF or CSV of the results and the questions.
Meetings end. Decisions should outlast them.
Bring the deck you already use. Collect silent input, see the split, and leave with the summary already written.
What the room can do from their own phone
Go live with Diaposi